On-Campus Recruiting
On-Campus Recruiting Overview
Scheduling Interviews on Campus
Recruiting Calendar
Collecting Resumes
On-line Recruiting System FAQs
On-Campus Recruiting Overview
On-Campus Recruiting (OCR) is a spectrum of services to assist employers recruit current McCombs students (not alumni) for roles in their organizations. A full-service (posting, screening and interview) OCR process typically requires 5 to 6 weeks from start to finish and can include the following:
- job posting
- candidate screening (based on degree requirements, work authorization and graduation time frames)
- online resume collections
- scheduling of on-campus interviews in our facilities
OCR recruiting activities align with the student’s academic time frames (Fall and Spring semesters). Typically candidates would not be available to start in roles until logical breaks in their academics.
There are two primary on-campus recruiting activities:
Scheduling Interviews on Campus
Campus interviews are conducted during the fall and spring semester in the McCombs Career Services. We offer different models to help recruiters schedule interviews in the center. Please choose only one option per schedule. Interview Schedule Request forms are available from your Recruitment Support Specialist. The various models are explained below:
- Pre-select to Alternate - (Most popular use of the system) Resumes of qualified students that have indicated interest in the position are made available. You select the “pre-selected” and “alternate” students you want to interview. Only these students will be invited to schedule an interview.
- Pre-select to Alternate to Open - Resumes of qualified students that have indicated interest in the position are made available. You select the “pre-selected” and “alternate” students you want to interview. The pre-selected and alternate students will be invited to schedule an interview before other students that might be interested in getting on the schedule are allowed to sign up for interview times.
- Preselect - Resumes of qualified students that have indicated interest in the position are made available. You select the “pre-selected” students you want to interview. Only these students will be invited to schedule an interview. You may 'invite' as many students as you have interview time slots.
- Preselect to Open - Resumes of qualified students that have indicated interest in the position are made available. You select the “pre-selected” students you want to interview. These students will be invited to schedule an interview before other students that might be interested in getting on the schedule are allowed to sign up for interview times.
- Open - Any qualified student may sign-up on the interview schedule on a first come first serve basis.
- Room Only - We reserve the room for you. You may use the room as a recruiting work room, or solicit and select students on your own. Many firms use this type of reservation to help facilitate second round interviews
If you choose any of the models that incorporate “pre-selection” processes, we will announce the positions you have available and begin collecting resumes from interested students. For best results, we should receive your Interview Schedule Request 6 weeks prior to the planned interview date. Two weeks prior to your interview date, we will send you resumes of qualified, interested students for consideration. After you select the students you wish to interview, we will notify these students and invite them to sign up on your schedule.
With open schedule interviewing, interested students who meet your basic qualifications are allowed to sign up on your interview schedule on a first-come, first- served basis. Please allow at least three weeks notice for best results.
If you choose room-only scheduling, you will select your interview candidates from an available source, such as a career fair, resume book, or contact with student groups. Room-only scheduling allows you to contact students directly and schedule interviews yourself after reserving your interview date and returning your Interview Schedule Request forms to us.
IMPORTANT NOTES:
We recognize you may need to change or cancel your interview dates or times. We ask you to notify interviewees if the change occurs within five business days of the schedule. We have found that recruiter participation helps to promote a positive employer image for future recruiting. Please be advised that we are unable to assist you in rescheduling any appointments within three business days of the schedule close date. Schedule close dates are noted in Symplicity, our online recruiting system. As you plan your interview timeframes, please ensure that your flight schedule does not conflict with your interview times.
The McCombs Career Services does not screen students on work authorization status. However, to assist you with candidate selection, we will provide you with self-reported work authorization status information. The McCombs Career Services serves the students of the McCombs School of Business. We do our best to accommodate employers who wish to interview non-business students during their visit. However, non-business students may not occupy more than 25% of any interview schedule utilizing the McCombs Career Services facilities.
Check-In on Interview Day
Please check in at the McCombs Career Services in room GSB 4.114 the morning of your interviews. We will familiarize you with our facilities, and escort you to your interview room. Please remember to bring extra business cards.
Lunch Arrangements
We will be happy to direct you to restaurants on or near campus. Several campus dining facilities are located nearby; other food chains and small restaurants border the UT campus just a short walk from the business school. Please notify us ahead of time if you would like to have lunch with our faculty or staff members, or plan a luncheon or brown bag with students.
Recruiting Calendars
Recruiting Calendar for Preselect Schedules
Collecting Resumes
During the academic year, we can post a job description in the online
recruiting system and invite qualified students to submit a resume for
consideration. Resumes of qualified students are made available to the
recruiter in a variety of fashions (collected online in the system,
emailed or submitted per other specified action).
While On-Campus Interviews are the norm for on-campus recruiting
activities, resume collections can be the preferred approach in certain
circumstances. It is a great alternative if recruiting time frames are
short or if coming to campus for interviews is not possible. Other
employers will use this approach to explore the candidate pool for a
role. If it turns out that the candidate pool proves to be robust,
subject to interview room availability, we can convert a resume
collection to an on-campus interview schedule at a later point in the
recruiting process.
On-line Recruiting System FAQs
Q: How do I include students from other colleges at UT in my McCombs recruiting efforts?
A: Each college at the University has their own career service team to facilitate recruiting at that college. To learn more about the various offices on campus, click http://www.utexas.edu/employment/students.html#cso/.
If you would like to recruit students from another college, let your Recruitment Support Specialist (RSS) know. The RSS will help you initiate contact with the other college(s) and help you understand the process. You will work with the other college(s) to complete their process.
If it turns out that your candidate pool is not concentrated at the Business School, the interviews should be shifted to the college with the greatest representation of students. As a general rule, we require that seventy-five percent of students invited on your schedule should be from the business School.
Note, non-business school students will not have access to the Business School’s online recruiting system. As such, their resumes will not be included in resume books or applicant pools. Nor will they be able to schedule a time through our on line system.
If you have not coordinated with another school on campus to build a separate schedule at that school, but wish to invite a student from another school to interview on your schedule at the time you invite Business School students to sign up for interviews, please advise your Recruitment Support Specialist of the following information by email:
- Position that you wish the student to interview for at McCombs (e.g., BI-Summer Associate)
- Interview Date (e.g., Feb. 21, 2006)
- Student name (e.g., John Q. Public)
- Student email (e.g., johnqpublic@mail.utexas.edu)
- Student phone (e.g., 512.973.1234)
- Student College/School at the University (e.g., Liberal Arts)
Please discuss scheduling logistics with your RSS prior to contacting the students with instructions on how to schedule the interview. Depending on the volume of students form another college, we may ask other career service teams to assist with scheduling students on your behalf.
Q: Where can I find out the deadlines for my interviews on campus?
A: The deadlines are listed in a number of places within our online recruiting system, Symplicity. The easiest way to find them is to go to the On Campus Recruiting section. Click on the Schedules tab, and you will see the deadlines on the right side of the screen.
Q: Why do I have MPA posting for my position when I only wanted BBA Accounting students?
A: Because both candidate pools, BBA (Accounting) and MPA students are studying accounting, our policy is to list BBA accounting positions so that it is viewable to both student populations.
Q: How do I know how many students will attend my information session / presentation/brief and meet?
A: To view the number of students who have signed up to attend your event, go to our online recruiting system, Symplicity, and click on the Events navigation button. Next click on the Information Sessions tab. You will see the number of people who have RSVPd in the column on the right. Click on the date of the event to see the names of the students who plan to attend. You can also use this tool to download the names to an Excel file, or to send the students an email message through the system.
Q: Where will the interviews be held, my schedule says “Room Holder XXIV”?
A: Interviews are held in our interview suite on the 4th floor of the McCombs School of Business (GSB 4.114) unless otherwise specified (i.e. interviews held at the Union or another college). Until final room assignments are made, the Room Holder designation is merely a method of securing a unique identifier in our online recruiting system, Symplicity. Physical room assignments within our interview suite are typically made the day after your schedule closes in the system. Recruiters will be advised of the specific room number when they check-in the day of the interview.
Q: How do I print resume books?
A: Go to the Resume Book navigation button and click on the name of the resume book you would like to print. You can print the entire book (note some are quite large) or a subset of students. To print the entire book, select all of the students by clicking the plus sign at the top of the column. To print a subset, check the boxes next to the names of the students whose resumes you would like to print. To deselect all students, click the minus sign at the top of the column. After you have checked the desired students click Generate Book to create a PDF file that you can print. You will receive an email when the PDF publication file is available for review and print. In the Alerts section of the Home Page you will see a link to your PDF (printable) resume book. Just save the PDF to your computer and print it. If you select Save As Excel, the system generates an Excel file list of the applicants.
Q: How do I print the resumes of all the students who have applied for my position at once?
A: Go to your Home page in the online recruiting system, Symplicity. In the quick links section on the home page, click the View OCR Applicants link. If you have multiple positions, you may want to filter the view by position title. Check the boxes next to the names of the students whose resumes you would like to print. To check all of them, click the plus sign at the top of the column. To uncheck all of them, click the minus sign at the top of the column. When you have made your selections click Generate Book to create a PDF that you can print. You will receive an email publication when the PDF file is available for review and print. To view your PDF file, click on the Home button. In the Alerts section you will see a link that will take you to your PDF (printable) resume book. Just save the PDF to your computer and print it. If you select Save As Excel, the system generates an Excel file list of the applicants.
Q: Do I have to select alternates if I have a Pre-select to Alternate Schedule?
A: No, you are not required to select alternates. However, it is strongly recommended that you include alternates to ensure a fuller schedule.
Q: How do I make my “pre-select” and “alternates” selections online?
A: To make your selection on-line, go to the Applicants tab of the On-Campus Recruiting (OCR) page in the online recruiting system, Symplicity. During your selection period, you will have the option to change a student’s status to “preselect”, “not invited” or “alternate” (if you have chosen the option to allow alternates).
Q: Do the students get an automatic email about whether they have been selected?
A: Yes, the invited and alternates receive an email at approximately 3:00 am on the day sign-ups begin. They also receive numerous reminder emails throughout the period indicating when the schedule will close.
Q: How do I email students who have applied to the position?
A: Under the Applicants tab, you simply place a check mark to the left of the names of the students and then click the “Mail to Checked” button. An email wizard will then walk you through the next steps. The system generates individual emails to each student selected (they will not see other students names) and the note will appear to come from your personal email address. Because each email is generated separately, if you cc: an email address, the cc:’ed individual will receive copies of EACH email sent. To send only one copy as a sample to someone-enter that email in the “Send Copy To” field.
Q: Why didn’t all the students I selected sign up?
A: Students have various reasons for not scheduling an interview. Often they have already accepted another offer, or they have decided to go in another direction. For this reason, the MCS highly recommends selecting alternates. If the student does not plan to sign up for a time on your schedule, they are asked to indicate that they have “Declined” the interview in the online recruiting system. This will be viewable in the Applicant listing table.
Q: How do I see my interview schedule?
A: To view your schedule, simply visit the On Campus Recruiting (OCR) page in the online recruiting system, Symplicity, and click on the Interviews tab. You may also generate an Excel file that shows the schedules. Note, schedules are not final until 11:59 PM on the schedule close date.
Q: How can I tell which schedule each student has signed up on when several schedules are attached to one position?
A: In the online recruiting system, Symplicity, click on the On-Campus Recruiting (OCR) page. Then select the Interviews tab. You may see which schedule each student is assigned to by looking in the Interview Room column in the Interviews table.
Q: How can I email individual interview packets to each of my recruiters/interviewers?
A: To view your schedule in the online recruiting system, Symplicity, go to the On Campus Recruiting (OCR) page and then click on the Interviews tab. You can generate an Excel file of the schedules that you may email and or print for your recruiters. Once you’ve generated your Excel file of the schedules it will be possible to email/print the schedules. Remember, schedules are not final until 11:59 PM on the schedule close date.
